You’re in safe hands
Our Vision
Established with a vision to deliver tailored business solutions, we have developed extensive expertise in Records Management and have become a leading provider of Document Storage, Document Scanning, Confidential Waste Destruction, and IT Data Destruction services.
With our Head Office based in Cardiff, South Wales, we have built strong foundations serving organisations across South Wales and the South West of England. As our business continues to grow, we are focused on expanding further across England, bringing the same dependable service and commitment to a broader network of businesses.
Meet the MDSS team
Chris James
Ian Foster
Stuart Salvage
Simon Jones
Luke Spear
Peter Owens
Kara Daniel
Neil Lane
Paul Mear
Parminder Singh
Dave Toft
Barrie Mear
Andrew Stokes
Beccy Thomas
Ben Smith
Our People
At MDSS, our people are at the heart of everything we do. We are a close-knit and dedicated team that works collaboratively to deliver exceptional service. This supportive culture fosters strong relationships within our team and with our clients, driving our shared commitment to long-term success. Our people and the personable service that we pride ourselves on, are what set us apart from the larger national providers. Our next day service is typically standard, whereas next day service with many other providers is often classed as an emergency requirement, and charged for accordingly.
Our Standards
Data security and compliance are central to our operations. MDSS is fully compliant with GDPR and holds a vast range of internationally recognised certifications and memberships, including multiple ISO accreditations, Cyber Essentials Plus, and Safe Contractor approval. These standards reflect our ongoing commitment to protecting sensitive information and maintaining the highest levels of security and compliance.
Trusted by Businesses Across Every Sector
From law firms and healthcare providers to construction companies and local authorities — we understand the compliance obligations, document volumes, and access needs of the sectors we work with. Every client gets a service built around their requirements, not a one-size-fits-all contract.
Law Firms
Student records, financial files, and governance documents for schools, colleges, and universities.
Construction & Engineering
Project files, drawings, and compliance records stored safely for the duration required by contract law.
Human Resources
Personnel files, contracts, and disciplinary records kept secure and compliant throughout the employment lifecycle.
Local Authorities
Secure, compliant document storage for local authorities and public sector organisations.
Education
Student records, financial files, and governance documents for schools, colleges, and universities.
Financial
Long-term retention of financial records, tax files, and audit trails in a secure environment.
Healthcare
GDPR-compliant patient record storage meeting NHS and Care Quality Commission requirements.
Talk to our team
Whether you need to store a single archive room or manage records across multiple sites, we will give you a straight answer and a clear quote — no obligation, no jargon.
You’re in safe hands