Challenge
When the Church in Wales needed a partner capable of safely lifting, packing, transporting, and storing centuries-old parish records—some dating back to the 1500s—they turned to MDSS.
The challenge was not only in the volume of material but also the sensitivity of these records, both historically and legally, with personal data subject to strict data protection requirements.
Journey
We provided a bespoke end-to-end solution aligned with the Church’s publication “Keep or Bin – The Care of your Parish and Area Deanery Records.”
From secure collection and transportation to controlled access and long-term storage in our state-of-the-art Cardiff facility, our service ensures that every document is traceable, protected, and accessible when needed.
Our systems track records through their entire life cycle, ensuring full audit trails for any movements of documents. Security of the documents is supported by 24/7 security, professional indemnity insurance, annual registration with the ICO, as well as various ISO Accreditations.
Result
The benefit to the Church has been peace of mind, knowing that their records are not only preserved to archival standards but also remain compliant with regulatory frameworks.
Services used
Document Storage
Professional off-site document storage for businesses. Secure, GDPR-compliant, and fully managed with fast retrieval, confidential shredding, and scan-on-demand built in.
