Top 5 Tips for a Tidy Office
An untidy or cluttered office can have a negative impact on your personal health and wellbeing. It can also impact the motivation and productivity of your team. Clutter also means that there’s is a risk of confidential information or data being exposed.
Here are our top 5 tips for a tidy office:
Standardise Tidiness
Lead by example. Ensure your offices communal areas including meeting rooms, kitchens and private offices are always tidy. If you lead by example, your team are more likely to follow suit.
Declutter
Chances are you have paper piled up, pens, photographs plus more across your desk. Take 10 minutes to declutter your desk to organise receipts and documents into separate piles. Anything that you don’t need on a day to day basis should be securely disposed of. Clutter creates chaos, leading to unproductiveness and a drop in standards, so the clearer the desk the more productive you and your team will be.
Document Management Process
Introducing a Document Management process so confidential and paper documents are systematically identified, filed, and if required securely disposed of. This will help keep a tidy office as well as comply with data protection laws. The Document Management process will streamline your office processes, and ensure important documents are easily accessible without rummaging through piles of paper that haven’t been stored correctly.
Don’t need it, Destroy It
Introduce a confidential document destruction plan as a standard office tool to ensure unwanted paperwork is destroyed correctly. Having an efficient workflow for paper will keep your office tidy, but also allow you to store confidential and important documents in an organised manner.
Review and Store
Review documents on a weekly basis. If you need to retain a documents then look to store it in a regulated space, or for increased security use a professional off-site storage provider.
