Relax. All of your document digitisation needs in Cardiff are taken care of. Scan on demand, confidential document scanning from Maltings Datascan.
We can offer advice on selecting the best way to capture and store scanned documents digitally for our clients in Cardiff since scanned documents can be stored in a variety of formats. The requirements of each client are different, so we cater our service to fit their needs. You are the one driving our service, and we listen to your needs and find solutions that suit you.
We offer secure document scanning services for all our clients and businesses in Cardiff at The Maltings Document Storage Solutions. Using our scanning service, we create digital files from your paper documents. Saving space for you and your business while enhancing efficiency and security. We can also scan bulk documents for you or digitise them
Using our document scanning and storage services has many benefits:
- Saves time
- Re-utilise or save space in the office
- Reduce office overheads
- Save money on printing and postage
- Protect important documents from disaster
- Improve customer service levels
- Security of electronic backup
- Improved availability of documents
Ensure safe storage of documents such as
- Credit Notes
- Customer Correspondence
- Delivery Notes
- HR Files
- Medical Records
We are committed to providing our customers with peace of mind, and as a result, Maltings DataScan has put policies and procedures in place to guarantee the privacy and security of their documents.
All documents in our possession are treated with strict confidentiality. If a client requires us to sign a confidentiality agreement, we are willing to do so.
You're unlikely to know exactly how much paper you have but here is a rough guide.
Average pages per:
Once you have an idea of the amount of paper you have, you can calculate an approximate figure based on our competitive "all in" cost.
We can arrange for the collection of documents from local clients. A collection note is issued upon collection with a unique reference number.
The documentation is removed from staples, paper clips, sticky notes, binders, etc., and creases are removed so that they can be fed through the scanners.
Our scanning operatives scan the prepared documents and our advanced scanning equipment employs an array of intelligent settings. By doing so, the scanning process ensures that no documents are missed.
Upon scanning, your electronic files are indexed with all the required data, whether it is a client surname or reference number. A vital aspect of the procedure is indexing documents, and we work closely with clients to establish the best way to index their documents to facilitate future reference.
Before storing electronic files on a disc, all electronic files are put through a series of checks to ensure that any errors are corrected.
Documents are then digitised and stored on CD-ROM or DVD on completion of the scanning and approval process.
If you wish, one of our team members will deliver the completed CD-ROM or DVD by hand once it has been completed.
Providing clients with the option of storing their documents off-site and scanning frequently accessed documents for electronic delivery. It is not common to scan documents that are rarely accessed until requested.
The documents are stored at our secure Cardiff onsite storage facility until they are ready for scanning and preparation. We can locate, scan and email you a file right away if you need it urgently before the scanning process is completed, or we can return the physical file to you the next day.
The Maltings offers a variety of scanning services for archival records, document scanning, and document digitisation.
Contact us today for our document scanning services in Cardiff.