The Maltings' Records Management system enables us to manage the accurate, secure storage of your documents, allowing you to concentrate on your core business needs.
Our system provides you with the latest technology in Records Management including inventory management and provides a range of Records Management Solutions to suit your business requirements.
There are a number of reports on the system that are available to customers upon request. They include:
Document Trace Report
Lists all file/box transactions over a date range as requested by the customer.
Trace History Print
Lists all transactions for an individual file/box.
Document Status Report
Highlights the location and status of all files/boxes.
Files/Boxes Registered Report
Lists all files/boxes registered over a range of dates as requested by the customer.
Files/Boxes Booked In Report
Lists all files/boxes booked in over a range of dates as requested by the customer together with their booked in date and its current location.
Booked Out Files/Boxes Report
Highlights all files/boxes that are currently booked out to the customer together with their booked out date.
Booked Out History Report
Lists all files/boxes booked out over a range of dates as requested by the customer together with their booked out date.
Files/Boxes Destroyed Report
Lists all files/boxes destroyed over a range of dates as requested by the customer.
Proposed Destruction Report
Lists all files/boxes due for destruction on a specific date as requested by the customer.
Scan On Demand
Should you require urgent immediate access to any particular document/s, then why not consider using The Maltings "Scan On Demand" service - whereby we can locate, scan and email the specified document/s to you immediately.
Business Continuity Management
Our clients can rest assured of business continuity, whereby service can be offered from both our sites due to our failover procedures and systems.
Waste Carriers Licence
The Maltings Document Storage Solutions are registered waste carriers. A copy of our latest certificate can be provided upon request.
Data Protection & Information Security
The Maltings Document Storage Solutions are registered with ICO (Information Commissioner’s Office). A copy of our latest certificate can be provided upon request.
Environmental Management BS EN ISO 14001:2015
First published in 1996, ISO 14001 is now recognised globally as the most important environmental standard. It actively controls the way businesses and other organisations manage their environmental footprint.
Quality Management BS EN ISO 9001:2015
ISO 9001 is the globally implemented standard for providing assurance about the ability to satisfy quality requirements and to enhance customer satisfaction in supplier-customer relationships.
Occupational Health & Safety Management OHSAS 45001:2018
OHSAS 45001 is a comprehensive Occupational Health and Safety Management System specification, designed to enable organisations to control Health & Safety risks and improve its performance.
Business Continuity Management Standard ISO 22301:2012
ISO 22301 is the premium standard for business continuity and demonstrates our ability to respond to and recover from disruptive incidents due to our rigorous practices and management systems.
Information Security Management Systems ISO 27001:2013
ISO 27001 demonstrates our commitment to information security best practices, protecting and safeguarding our company and customer data to the most stringent standards.
The Information and Records Management Society
The Information and Records Management Society is the foremost professional association for all those who work in or are concerned with records or information management, regardless of their professional or organisational status or qualifications.
Cyber Essentials PLUS
Cyber Essentials certification provides us and our customers peace of mind that our defences will protect against the vast majority of common cyber attacks. Cyber Essentials PLUS involves a hands-on technical verification carried out by a Government approved third party.
SafeContractor Registered
SafeContractor accreditation demonstrates out commitment to sustainable and ethical practices and that we are compliant with Health and Safety legislation.