Turn your paper documents into secure, easily accessible digital files. We offer comprehensive document scanning services to free up valuable office space, improve efficiency, and enhance security for organisations like law firms, accounting firms, health boards and more.
Our services encompass a wide range of document formats, including bulk documents, drawings, microfiche, and microfilm. We can handle any size project, ensuring your transition to digital is smooth and successful.
Contact The Maltings Document Scanning Services today to discuss your specific needs and unlock the full potential of your paper documents.
Secure and Compliant Document Scanning Services
Professional
Document Scanning
Security, Accuracy, and Efficiency: Your Priorities, Our Expertise. We serve clients in Cardiff, Gloucester and Bristol.
We take data privacy and compliance very seriously, with robust security measures in place to ensure your sensitive information remains protected throughout the scanning process and storage. Our advanced technology and rigorous quality control procedures guarantee accurate and complete digital copies of your originals.
Furthermore, we recognise the need for cost-effective and efficient solutions for high-volume document scanning. We offer competitive rates and can scale our services to meet your specific needs, getting the job done quickly and without disruption.
Scanned documents eliminate the need for physical storage space, reducing clutter and freeing up valuable office space.
Space Saving
Digital documents can be quickly and easily accessed through keyword searches, OCR (Optical Character Recognition), making it much faster to find and retrieve specific information compared to physical documents.
Easy Access and Retrieval
Digital copies serve as a backup in case of disasters such as fires or floods, ensuring that critical documents are not lost.
Disaster Recovery
Reducing the use of paper through scanning contributes to environmental sustainability and a smaller carbon footprint.
Environmental Benefits
Our team is dedicated to providing you with top-tier data Scanning Solutions. We're here to transform your paper-based challenges into digital opportunities and help you streamline your Data Management Processes. Let us assist you in achieving your Scanning and Document Management goals.
Meet the Document Scanning Team
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Taylor Quill
Position / Role
Describe the team member here. Write a brief description of their role and responsibilities, or a short bio with a background summary.
Alex Smith
Position / Role
Describe the team member here. Write a brief description of their role and responsibilities, or a short bio with a background summary.
Morgan James
Position / Role
Committed to Confidentiality
Our unwavering commitment is to offer our valued customers a sense of absolute security and peace of mind. To achieve this, we have meticulously established a set of policies and procedures designed to safeguard the privacy and security of your documents.
We recognise the sensitivity of your data. If you would like to request a formal confidentiality agreement, we are more than willing to accommodate your needs. Your trust and privacy are paramount to us, and we take every measure to ensure your peace of mind when it comes to document security.
Please find the full list of our Certification here.
Our skilled scanning team utilises advanced equipment with intelligent settings to ensure thorough document scanning, leaving no room for oversight. Following scanning, electronic files are meticulously indexed with essential data such as client surnames or reference numbers. Indexing is a crucial part of our process, and we collaborate closely with clients to determine the most effective indexing methods for easy future reference.
Scanning and Indexing your Files
Before storing electronic files on a disc, all electronic files are put through a series of checks to ensure that any errors are corrected.
Quality Checks
Prior to archiving electronic files onto a disc, a comprehensive series of checks is conducted to rectify any errors and ensure data accuracy.
Files are Digitised to Disc
If you wish, one of our team members will deliver the completed CD-ROM or DVD by hand once it has been completed.
Delivery of your Electronic Files
We offer clients the choice to store their documents off-site and regularly scan frequently accessed documents for electronic delivery. Typically, documents that are rarely accessed are not scanned unless specifically requested.
Scan on Demand
Documents are securely stored at our onsite facility in Cardiff until they undergo scanning and preparation. In case of urgent needs before the completion of the scanning process, we can promptly locate, scan, and email the file. Alternatively, we offer the option to return the physical file to you the following day.
Retrieval Service
We have the capability to schedule the retrieval of documents from our local clients. Upon collection, a collection note will be provided, featuring a distinctive reference number for easy tracking and identification.