top of page
Document Scanning | Scanning Services | South Wales

Unlock the potential of your paper documents with our comprehensive Scanning Services. We seamlessly convert your physical paperwork into digital files, not only freeing up valuable space but also elevating your business's efficiency and security. Whether you require bulk document scanning or comprehensive digitisation, we've got you covered. So if you are looking for documents, drawings, microfiche and microfilm then please contact MDSS for further information and advice.

Document Scanning Services, Cardiff, South Wales and the West

Business Document Scanning

Scan on demand, confidential Document Scanning from Maltings Datascan

We take pride in offering personalised advice to our clients on choosing the most suitable method for capturing and digitally storing their scanned documents. With a multitude of formats available, each client's requirements are unique, and we tailor our services accordingly.

Your needs drive our approach, and we are dedicated to actively listening and finding customised solutions that perfectly align with your objectives.  Speak to our team today to see how document scanning can free up space and elevate your business.

Scanned documents eliminate the need for physical storage space, reducing clutter and freeing up valuable office space.

Space Saving

Digital documents can be quickly and easily accessed through keyword searches, OCR (Optical Character Recognition), making it much faster to find and retrieve specific information compared to physical documents.

Easy Access and Retrieval

Digital copies serve as a backup in case of disasters such as fires or floods, ensuring that critical documents are not lost.

Disaster Recovery

Reducing the use of paper through scanning contributes to environmental sustainability and a smaller carbon footprint.

Environmental Benefits

Document Scanning | Scanning Services | South Wales

Ensure safe storage of the following:

  • Credit Notes

  • Customer Correspondence

  • Delivery Notes

  • HR Files

  • Medical Records

Our team is dedicated to providing you with top-tier data Scanning Solutions. We're here to transform your paper-based challenges into digital opportunities and help you streamline your Data Management Processes. Let us assist you in achieving your Scanning and Document Management goals.

Meet the Document Scanning Team

Describe the team member here. Write a brief description of their role and responsibilities, or a short bio with a background summary.

Taylor Quill

Position / Role

Describe the team member here. Write a brief description of their role and responsibilities, or a short bio with a background summary.

Alex Smith

Position / Role

Describe the team member here. Write a brief description of their role and responsibilities, or a short bio with a background summary.

Morgan James

Position / Role

Committed to Confidentiality

Our unwavering commitment is to offer our valued customers a sense of absolute security and peace of mind. To achieve this, we have meticulously established a set of policies and procedures designed to safeguard the privacy and security of your documents.

We recognise the sensitivity of your data. If you would like to request a formal confidentiality agreement, we are more than willing to accommodate your needs. Your trust and privacy are paramount to us, and we take every measure to ensure your peace of mind when it comes to document security.

Our skilled scanning team utilises advanced equipment with intelligent settings to ensure thorough document scanning, leaving no room for oversight. Following scanning, electronic files are meticulously indexed with essential data such as client surnames or reference numbers. Indexing is a crucial part of our process, and we collaborate closely with clients to determine the most effective indexing methods for easy future reference.

Scanning and Indexing your Files

Before storing electronic files on a disc, all electronic files are put through a series of checks to ensure that any errors are corrected.

Quality Checks

Prior to archiving electronic files onto a disc, a comprehensive series of checks is conducted to rectify any errors and ensure data accuracy.

Files are Digitised to Disc

If you wish, one of our team members will deliver the completed CD-ROM or DVD by hand once it has been completed.

Delivery of your Electronic Files

We offer clients the choice to store their documents off-site and regularly scan frequently accessed documents for electronic delivery. Typically, documents that are rarely accessed are not scanned unless specifically requested.

Scan on Demand

Documents are securely stored at our onsite facility in Cardiff until they undergo scanning and preparation. In case of urgent needs before the completion of the scanning process, we can promptly locate, scan, and email the file. Alternatively, we offer the option to return the physical file to you the following day.

Retrieval Service

We have the capability to schedule the retrieval of documents from our local clients. Upon collection, a collection note will be provided, featuring a distinctive reference number for easy tracking and identification.

Collection and Preperation

Committed to Confidentiality

Our unwavering commitment is to offer our valued customers a sense of absolute security and peace of mind. To achieve this, we have meticulously established a set of policies and procedures designed to safeguard the privacy and security of your documents.

We recognise the sensitivity of your data. If you would like to request a formal confidentiality agreement, we are more than willing to accommodate your needs. Your trust and privacy are paramount to us, and we take every measure to ensure your peace of mind when it comes to document security.

We have the capability to schedule the retrieval of documents from our local clients. Upon collection, a collection note will be provided, featuring a distinctive reference number for easy tracking and identification.

Collection and Preperation

Our skilled scanning team utilises advanced equipment with intelligent settings to ensure thorough document scanning, leaving no room for oversight. Following scanning, electronic files are meticulously indexed with essential data such as client surnames or reference numbers. Indexing is a crucial part of our process, and we collaborate closely with clients to determine the most effective indexing methods for easy future reference.

Scanning and Indexing your Files

Before storing electronic files on a disc, all electronic files are put through a series of checks to ensure that any errors are corrected.

Quality Checks

Prior to archiving electronic files onto a disc, a comprehensive series of checks is conducted to rectify any errors and ensure data accuracy.

Files are Digitised to Disc

If you wish, one of our team members will deliver the completed CD-ROM or DVD by hand once it has been completed.

Delivery of your Electronic Files

We offer clients the choice to store their documents off-site and regularly scan frequently accessed documents for electronic delivery. Typically, documents that are rarely accessed are not scanned unless specifically requested.

Scan on Demand

Documents are securely stored at our onsite facility in Cardiff until they undergo scanning and preparation. In case of urgent needs before the completion of the scanning process, we can promptly locate, scan, and email the file. Alternatively, we offer the option to return the physical file to you the following day.

Retrieval Service

"We engaged the services of The Maltings following issues we experienced with a national storage company. The Maltings were only too happy to help and give advice to us.

We found staff at The Maltings to be professional, courteous and very helpful. They gave details of their fair and transparent pricing structure and we felt confident enough to formally take up their services".

Burnett Davies

"I would absolutely recommend The Maltings Document Storage Solutions. They have built a solid reputation on their reliability, efficiency and friendliness. The staff are extremely helpful, not to mention cheerful, and if I need a document retrieved, it’ll be with me the next day".

BPU Chartered Accountants

Referencing the MDSS Portal; "It really is a good and easy thing to use".

Linc Cymru

"The Maltings were very professional with picking up drawings to be scanned and ensuring that our specific indexing for the drawings was followed exactly. The experience was easy, communications were clear and concise as to when we were to expect delivery of our scanned drawings. An excellent service. Many thanks".

Wayne Assiratti, Asset Technical Assistant

Contact us

What service do you require?