Professional Bulk Document
Scanning by MDSS
If you’ve got stacks of archived files, box loads of paperwork, or legacy documents you’ve been meaning to “get round to” - our bulk document scanning service is the streamlined solution you’ve been looking for.
At MDSS, we specialise in converting large quantities of physical documents into fully searchable digital files — quickly, securely, and with full compliance.
Why Bulk Document Scanning?
When paper takes over, it drains more than space. Manual storage and retrieval wastes time, limits access, and increases your risk of non-compliance.
We work with legal firms, healthcare providers, financial institutions, local authorities, and private businesses across the UK - tailoring each project to your specific needs.
Our bulk scanning service is designed to help organisations:
Improve access to critical records
Enhance data security and backup
Meet GDPR and FOI retention requirements
Prepare for audits or system upgrades
Whether it’s 20 boxes or 2,000, we handle:
Case files and legal bundles
HR records and personnel files
Financial documents
Medical records and notes
Invoices, receipts and purchase orders
Historic or archived documents
Mixed formats (from A5 up to A3)
Operation and Maintenance Manuals
If your paperwork includes large format drawings, microfiche, or specialist formats, we can scan those too - all in one job.
Collection from
Your Site
We collect your documents from anywhere in the UK (a small fee may apply), using tracked, secure vehicles.
Preparation &
Indexing
We remove staples, sort files, and prepare them for scanning - working from your index or creating one with you.
High-Quality
Scanning
Each file is scanned using our professional-grade scanners, producing sharp, searchable PDFs or TIFFs.
OCR &
File Naming
We apply Optical Character Recognition (OCR) for full text searchability and name files according to your structure.
Secure Delivery & Return/Destruction
You receive your digital files via encrypted transfer, USB, or cloud portal. Original documents can be returned, securely stored, or shredded on request.
We make large-scale scanning feel simple. Here’s how it works:
The MDSS Bulk Document Scanning Process
Legal and Financial Firms
Preparing for audits or new systems
NHS & Healthcare Providers
Securing patient data and enhancing accessibility.
Councils
With mixed-format historical archives
HR teams
Needing to digitise personnel files
Our bulk scanning services are ideal for:
Cost-Efficiency
While it may seem cost-effective to rent a self-storage unit, the expenses associated with document retrieval, security, and organisation can add up. Our bespoke Document Storage Facility in Cardiff will offer more cost-efficient solutions tailored to your needs Whilst minimising disruption to your company and staff.
Enhanced Security
We’re proud to have advanced security measures in place, such as: Access Control, CCTV, individually locked units, on-site security including dog handlers, vehicle barrier control measures and full perimeter fencing at our Documewnt Storage facility in Cardiff. This ensures the safety and confidentiality of your documents at all times.
Specialist Expertise
MDSS are professionals in Document Management solutions. All staff members are specifically trained to handle our client’s data with the utmost professionalism and care. All clients can expect a highly personable service that sets us apart from the competition. Many staff members have been employed in the business for well over 10 years, which demonstrates the vast levels of experience and trusting relationships we have built over the years. Your confidential data will be in the safest of hands.
Space Optimisation
Our facilities in Cardiff are designed for optimal Document Storage, maximising space utilisation. With their sleek design and efficient layout, you can keep all your important documents neatly organised and easily accessible, making them an ideal choice for those who value both style and functionality.
Why Choose MDSS for your Bulk Document Scanning needs?
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Secure and GDPR-compliant scanning services
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Multiple ISO accrediations
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State-of-the-art scanning equipment and software
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Tailored indexing to suit your retrieval needs
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Experienced team with a commitment to quality and confidentiality
