top of page
Cardiff Document Storage Solutons

Secure, Professional Document Scanning -
Trusted by Businesses Across the UK

Digitise your paper records with GDPR-compliant scanning services from MDSS. Fast turnaround, secure handling - and document collection from anywhere in the UK.

ISO Accredited

GDPR Compliant

Nationwide Collection

40+ Years Experience

Receive a Free Quote

1. WE COLLECT YOUR FILES

2. WE SCAN AND STORE

3. WE INDEX AND DIGITISE

4. WE PROVIDE YOU WITH ACCESS

Why Businesses Trust MDSS for Scanning

Security-First Approach

All files handled under strict confidentiality, with chain of custody from collection to delivery.

Smart Indexing

Files are scanned, named, and organised for easy retrieval — no more lost documents.

OCR &  Searchability

Need to search by keyword, date or file number? We make every document fully searchable.

Fast Turnaround

Whether 10 or 10,000 pages, we scan and return your digital files quickly — with optional cloud storage access.

Document Collection 

We’ll collect from your premises — anywhere in the UK. A small fee may apply, and we handle all logistics.

Examples of the types of documents we scan 

Legal documents

Financial records

Medical and patient records

HR or compliance paperwork

Planning documents and archives

Microfiche, Microfilm and Aperature Cards

Large format documents up to A0

“We used MDSS to scan a large volume of historic patient records as part of our digital transition. From the initial consultation to final delivery, the service was efficient, professional, and fully compliant with our data protection requirements. The team understood the sensitivity of working with healthcare files and handled everything with care. Accessing records is now so much quicker and more secure — I’d highly recommend them to other NHS teams or healthcare providers.”

Records Manager

NHS Trust (South Wales)

“Our team turned to MDSS to handle the secure scanning of our archived legal paperwork — their service was fast, organised, and reliable. The service from start to finish was outstanding — the team were responsive, professional, and made what could have been a stressful process feel completely seamless. The documents were scanned to a very high standard and returned quickly in a format that’s easy to navigate. We’ll definitely be using them again."

Office Manager

Cardiff-based Law Firm

“Excellent service from MDSS. We had years of financial records and HR files taking up valuable space, and the scanning process couldn’t have been easier. Their team arranged collection, handled everything securely, and returned the documents digitally ahead of schedule. The peace of mind from knowing everything is GDPR-compliant and accessible is worth every penny.”

Director

South Wales-based Accountancy Practice

"We worked with MDSS to digitise a variety of records — from A4 files to A0 charts, plus microfiche, microfilm and aperture cards. As a local authority, we needed a secure, professional service, and MDSS delivered exactly that. Everything was clearly indexed, handled with care, and returned in accessible digital formats. A great solution for managing complex archives."

Records Manager

Local Authority

cropped example 2.jpg

Receive a Free Quote

Need ongoing support or a one-off project?

We work with clients on bulk scanning, archive conversions, and digital transformation.
 

Let’s talk about what’s right for your team.

We work with companies across the UK

We scan in your preferred format (TIFF or PDF)

Also Offer Onsite Scanning

for Sensitive or Restricted Records

40+ Years Experience

Our Accreditations

ISO Accreditation | Document Storage Cardiff
ISO Accreditation | Document Shredding South Wales
ISO Accreditation | IT Destruction Cardiff
ISO Accreditation | Document Scanning Cardiff
ISO Accreditation | Document Management South Wales
bottom of page